Carolinas GHIN Support

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Professionals FAQs

Handicap Management

How do I add a player to my handicap roster?

You can use your GHIN Handicap Management program (GHP Club) to add members to your roster. There are two methods to choose from depending on whether your prospective member already has an earlier GHIN number or not:

Prospective Member ALREADY HAS a GHIN number (active or inactive) from another club...
Step 1: Open your GHIN Handicap Management program (www.ghinclub.net) and log in.
Step 2: Go to the menu item [All Golfers] - [Golfer Lookup]
Step 3: Within the search area you'll find a field for GHIN number. Type in the member's GHIN number and click on the Search Button at the bottom.
Note: if you do not know the GHIN number you may search for their GHIN record by typing in their last name in the Last Name field and the first 3 letters of their first name followed by the % symbol in the First Name field and then click on the Search Button at the bottom.
Step 4: From the results of the search operation, click on the blue link for your new member from the list of names.
Step 5: Once you are in their GHIN record there will be an [Add to Club] button at the bottom of their record, click this button.
Step 6: Select the handicap service you wish them to join - then click on the [Transfer] option.
Step 7: You can now edit or fix any incorrect information in their GHIN record. Their GHIN number is now associated with the previous clubs as well as your club and will now appear on your handicap roster going forward.

Prospective Member DOES NOT HAVE a GHIN number (active or inactive) from another club...
Step 1: Open your GHIN Handicap Management program (www.ghinclub.net) and log in.
Step 2: Go to the menu item [My Golfers] - [Add Golfer]
Step 3: Select the proper Handicap Service, Local number and Golfer Type
Note: Golfer type is R for all regular members and J for your junior golfers under the age of 18. If you designate a member with a J, you will also have to enter their proper birthdate in the field below.
Step 4: Enter as much biographical data as you have access to. A First and Last name as well as Gender entry are required fields.
Note: If you key in an email address for your member they will receive a Handicap Revision Newsletter from the Association every 1st and 15th of the month including information about their handicap index, their scoring record, their handicap card and various Association news items.
Step 5: Click on the [Add Golfer] button. The member's new GHIN number will be visible on the next screen.

How do I inactivate a player? a list of players?

To inactivate a single member's GHIN account find the member's name in your GHIN club roster using your GHIN Handicap Management program. Click on their name (blue link) to get to their Golfer Record. Verify you have selected the proper member. At the bottom of the record you can click a button to Inactivate the player's GHIN record.

To inactivate your entire roster or a group of members: Select [My Golfers] and then [Change Golfer Statuses] from the menu selection in your GHIN Handicap Management program. Select the Service you want to work with. Click on the Search Golfers button. In the resulting list checkmark any golfer you wish to inactivate. (Their name(s) will turn bright yellow when selected.) When finished selecting members in the list, click on the Inactivate Selected Golfers button at the top of the page. Hint: You can sort any of the column information (from high to low or from A to Z) by clicking on the column label.

How do I print a Handicap Revision Report?

A report builder option is built into your GHIN Management software program - GHP Club. Among the many reports listed is a Handicap Revision Report with options to tailor it to your needs. To learn how to print out this report, please see this tutorial in our How-To Section: Handicap Revision Report

How can I set a default posting tee for one of my members?

Each of your club members can have a default posting tee assigned to them. Once assigned, the default tee will be the first option offered during the posting process. The member can simply confirm the date and their ESC score and then post. They will always have the option to switch to another set of tees or an entirely different course at any time should they play a course different than their default tees. To learn how to set up default tees for a member, please see this tutorial in our How-To Section: Default Posting Tees

I have a GHIN guest player. How can I find their handicap?

There are a few ways to find handicap information in the GHP and TPP software programs. Whether you know the GHIN number of your guest or just their name and state you can usually find the information you seek. Please see this tutorial in our How-To Section: GHIN Guest Handicaps

How do I edit a member's score?

According to USGA Handicap policy, once a score is posted it is not editable by a member. The only entity authorized to change a member's scoring record is the club Handicap Committee. The GHIN Management software program (GHP Club) gives you the tools to make scoring changes for your members. To learn how to edit posted scores, please see this tutorial in our How-To Section: Edit Scores

I have a member who has two different GHIN numbers. How can I merge them together?

Each member of the GHIN system should only have one GHIN number to post to. WIth a single GHIN account the peer review process is simplified as all scores for any one member are only recorded in one unique record. Should you have a member that has more than one GHIN number (active #'s or inactive #'s), please contact the Carolinas GHIN Support department so we can merge the numbers together. (This is not an operation that is available to club administrators.) The scoring records from each of the original GHIN accounts will be retained and combined during the merge. Important: Before contacting Carolinas GHIN Support, please determine which one of the two or more GHIN numbers your member would prefer to keep using going forwarded.

I have a member who has a GHIN number in the Carolinas and also has a handicap in another non-GHIN region. How can I link them together?

Using your GHIN Handicap Management program (GHP Club) you can look up the GHIN record for your member and create an IGN link to the other region. IGN is the International Golf Network and they operate a clearing house for synchronizing scores from various handicapping systems so a player has to only post a score once and it will be relayed on to the other handicap systems for the member. This is a two part process - you have to enter the other region's information in your member's GHIN record and the other region has to enter your member's GHIN number and Golf Association into their handicap system. Once both sides has been completed, then any future scores will be sent to both handicap systems regardless of whether they post on the GHIN system or they post on the outside system. Note: if your member has a GHIN number with a NC golf club then the other region must use "Carolinas GA" as the linked association. If your member has a GHIN number with a SC golf club then the other region must use "South Carolina GA" as the linked association. Please see this tutorial in our How-To Section: Linking Two Handicaps Together

Handicapping in General

What is the formula for calculating a member's handicap?

A member's course handicap (C.H.) is dependent on which tee they are playing from. To determine their course handicap you multiply their Handicap Index (H.I.) by the slope of the tee and divide by 113. Then you round the resulting number to the nearest whole number. Any calculation resulting in a decimal of .49 or lower will round down. Any decimal of .50 or higher will round up to the next whole number. Example: Member's H.I. = 12.5 : Tee Slope Rating = 124
Member's C.H. = 12.5 x 124 / 113 = 13.716 = 14

For a nine hole Course Handicap you would make a couple of adjustments to the formula. First, you have to divide their 18 hole H.I. in half and round any decimal upward to the next nearest tenth. Then, as you calculate the Course Handicap you must use the Slope Rating for the nine holes being played. Example: Member's H.I. = 12.5 : 9-hole Tee Slope Rating = 128
Member's 9-hole C.H. = 12.5 / 2 = 6.25 = rounded to 6.3 x 128 / 113 = 7.136 = 7

If you need to look up any USGA course rating values you can find them at the USGA Course Ratings Database

We are applying a handicap allowance and adjusting for competitors playing from different tees. In what order do we apply these adjustments?

The steps for making handicap adjustments are applied in the following order:

Step 1: Calculate their raw Course Handicap (using their H.I. and the slope of the tees they are playing - see FAQ above)
Step 2: Apply the handicap allowances for the format being played
Step 3: Make any adjustments due to four-ball stroke play as needed for differences in handicaps between partners (eg. partners whose handicaps are more than 8 strokes apart, etc.)
Step 4: Make the adjustment necessary to accommodate players playing from different tees as covered in Section 3-5 of the USGA Handicap manual.

Important Note: the course handicap calculated in every step above must first be rounded to the nearest whole number before moving on to the next step.

When applying Section 3-5 handicap adjustments in TPP what does Off the Low and Off the High mean?

These options in TPP determine how Section 3-5 adjustments will be applied. If you choose Off the Low, you will set the lowest rated tee as your benchmark and all other members playing from higher rated tees will be given additional handicap strokes equal to the difference in the ratings between the lowest rated tee and the tee they are playing (rounded to the nearest whole number).

If you choose Off the High, you will set the highest rated tee as your benchmark and all other members playing from lower rated tees will lose strokes from their Course Handicap equal to the difference in the ratings between the highest rated tee and the tee they are playing.

There is also a third option available. You could choose Off Rating on Tee whereby you would choose the tee you want to be the benchmark and any members playing a more difficult rated tee would receive additional handicap strokes and any member playing a lesser rated tee would have handicap strokes taken away from the normal course handicap.

If you need to look up any USGA course rating values you can find them at the USGA Course Ratings Database

Should I use Off the Low or Off the High when applying Section 3-5 handicap adjustments?

While there are no exact rules specifying which method must be used, here are some general principles you can consider when making a decision about which way to apply Section 3-5 tee adjustments:

1. Consider using Off the Low when you have a variety of tees being used. After all, no one generally complains when they are awarded more strokes as result of the 3-5 adjustment.

2. Consider choosing the method that will affect the least number of players in the field.

3. When faced with a very large adjustment from low to high rated tees, consider a third option called Off Rating on Tee. With this method you choose the tee you want to be the benchmark for the tournament and all other tees will be adjusted relative to this benchmark. In this example, you might choose your middle tees as your benchmark and thus diminish the very large adjustment that would have occurred had you tried to adjust all the way from the tips (high) to the forward tees (low) or vice versa.
 

I just added a member to the GHIN system. When will they have an official handicap?

If you have added a brand new member to your roster with a new GHIN number they will receive a Handicap Index when they have posted a minimum of 5 scores and have also reached an official revision date of the 1st or 15th of a month. (See FAQ answer below for how many scores count towards a member's Handicap Index.)

If you have transferred an existing member onto your club's GHIN roster using their old GHIN number - they will have an NH for their handicap until they have gone through at least one handicap revision with your club. If you need for that member to have a designated Handicap Index earlier than the next revision, please contact the Carolinas GHIN Support staff via phone or email and we will perform a special update for you member.

Why does a member have an NH for their Handicap Index?

There a few reasons why a member might have an NH for their Handicap Index. An NH means your member does not have an official handicap at the present time. For members that are new to the GHIN system this usually means they do not have enough scores posted to calculate a handicap. As they continue to post scores their handicap will be calculated based on the following chart:

Number of
Acceptable Scores
Differentials to
be Used
5 or 6 Lowest 1
7 or 8 Lowest 2
9 or 10 Lowest 3
11 or 12 Lowest 4
13 or 14 Lowest 5
15 or 16 Lowest 6
17 Lowest 7
18 Lowest 8
19 Lowest 9
20 Lowest 10


An NH could also mean they have not been through an official handicap revision. The Handicap Index is revised every 1st and 15th of the month. If they are new to the GHIN system and have enough scores for a handicap then they will have an Index calculated at the next revision date. If you have transferred an existing GHIN member to your roster but they have not been through a Revision with your club they will have an NH. If you need this type of member to have a current index prior to the next normal revision day, please call Carolinas GHIN Support and ask for a Special Update for your member. (Note: This request will only be honored when requested by a club official or handicap committee chairperson.)

Finally, an NH could mean they are currently "inactive" at your club. Please review your member's club standing and determine whether you should activate their GHIN number.

What methods for posting scores are available to my members?

The GHIN system is a very user friendly handicap system boasting numerous ways to interact with the system and post your scores:

 

  1. Clubhouse Posting Kiosk - There is usually a computer posting station at the clubhouse of the club you belong to. Normally it is set up with a touchscreen for ease in posting and looking up handicap information. See our How-To Center for a tutorial on using the Clubhouse Posting Kiosk.
  2. Online Posting Widget - The online widget is a simple online tool you can use with any Internet browser program. You will find links to the the posting widget at your association website or you can link to the post a score widget here at Carolinas GHIN Support.
  3. eGolfer Online Profile - An eGolfer account offers a more personalized interaction with the GHIN system. After establishing a username and profile you log into your own GHIN user account where you can post scores, look up handicap details and even track your stats and print out reports. See our How-To Center for a tutorial on using the eGolfer Online Profile.
  4. Smartphone App - Perhaps our favorite method for keeping up with your handicap. Apps for the iPhone and Android devices are available. These apps will also work on similarly outfitted tablets. Please visit our Mobile Apps Section for more details on how these apps work and how to download and install them. We think you'll love em...

What do all of the various letters after a member's handicap index refer to?

Different types of handicaps are identified by letter designations:

L = Local (trend) handicap

M = Modified handicap (modified by the Handicap Committee)

N = Nine- hole Handicap Index

NL = Local (trend) nine-hole handicap

R = A Handicap Index that has been automatically reduced for exceptional tournament performance

WD = A Handicap index withdrawn by the Handicap Committee

What does it mean when I have an R after my Handicap Index?

An "R" label designation after your Handicap Index indicates that your Index has been reduced based on Exceptional Tournament Scores. When your two(2) lowest tournament scores are considered significantly better than your ongoing scoring record, a reduction is applied to the member's Handicap Index. The formula is complex and is covered by Section 10-3 in the Handicap Manual. Tournament scores factor into the evaluation for a reduction for one calendar year from the time the "T" score was posted.  The threshold for a possible reduction is when your second lowest T score is more than 3.0 strokes better than your normal Handicap Index. The best way to erase an R designation is to try to lower your handicap index by playing and posting scores closer to the types of scores you have demonstrated you are capable of scoring in tournament play.

 

Course Ratings

Where can I find the official course ratings for my club?

The USGA maintains a National Course Rating and Slope Database. Your can search for your course and tees at their website - NCRDB

A Department of Golf Association Services of the Carolinas
Carolinas GHIN Support • 140 Ridge Road • Southern Pines, NC • 28387

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